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By utilizing services rendered by and / or using any of the EasyPlatform Ltd. websites (in the following terms these sites, supplementary websites, any software and services provided by EasyPlatform Ltd. will be described as “service”, “site”, “system”, “software”, “application”) or any other services provided through EasyPlatform Ltd., you are agreeing to use the EasyPlatform Ltd. web sites and services according to and to be bound by the following Terms of Service. In connection with the provision of Services, EasyPlatform Ltd. may, where appropriate, contract for or otherwise obtain goods and services from trusted third party providers.
EasyPlatform Ltd. reserves the right to periodically update or modify the Terms of Service without prior notice. Additions to rendered services, upgrades, new features, implementation and release of new tools shall be subject to the Terms of Service. By using services provided by EasyPlatform Ltd. after such changes have been implemented you give consent to such changes. If you do not agree with the changes you can cancel your account (if all prior obligations have been completed) at any time.
“EasyPlatform Ltd.” (referred to as “we”, “us”, “our”, “Easy Platform” or “EasyPlatform Ltd.” in this agreement) primarily refers to EasyPlatform Ltd., the main operating company of the Easy Platform group, and, where appropriate, to other companies in the Easy Platform group or other entities over which Easy Platform exercises management control. Easy Platform is the “data processor” and / or “data controller” of all personal information that is collected and used about Easy Platform customers for the purposes of rendered services. Easy Platform is registered in Cyprus with registration number HE273078 and registered offices at Michael Georgalla 10, 1095, Nicosia, Cyprus – P.O. Box 24430, 1704, Nicosia, Cyprus.
In cases where a third party’s details are entered into the system by another person, (that person being a secretary or a colleague) for the purposes of participation to the conference or for the submission of joint work, (abstract and / or paper), then that person may be designated as the “Data Controller” for those particular actions. It is understood that the third party will retain all rights as those are derived from GDPR and EasyPlatform Ltd. will always act in accordance to the regulation.
Depending on the needs of a conference, the Conference Organiser and / or an Association Manager may be designated as the “Data Controller”.
Depending on the needs of an association managing members through Easy Platform, the Association or Association Manager may be designated as the “Data Controller”.
Personal data means any information relating to you which allows us to identify you, such as your title, full name, contact details, order reference number, personal notes, payment details and information about your access to our website or services.
We may collect personal and / or sensitive data from you when you create an order with us (either directly or indirectly through approved third parties), create an EasyPlatform account, use our website and / or App / and / or Services and other websites accessible through our website and / or App and / or Services, participate in a survey, or when you contact us.
Specifically, we may collect the following categories of information:
Personal details about your physical or mental health, alleged commission or conviction of criminal offences are considered “sensitive” personal data under applicable data protection laws. We will process any such data only if you have given your explicit consent, or it is necessary (for instance if you request special assistance), or you have deliberately made it public.
Security of your personal data
We follow strict security procedures in the storage and disclosure of your personal data, and to protect it against accidental loss, destruction or damage. The data you provide to us through our online services is protected using SSL (Secure Socket Layer) technology. SSL is the industry standard method of encrypting personal information and credit card details so that they can be securely transferred over the Internet.
All payment details are transmitted over SSL to our Credit Card processor via their payment gateway and stored in compliance with Payment Card Industry Data Security Standards (PCI DSS).
We do not store or have access to credit card numbers for payments made through our online services.
Your data may be used for the following purposes:
Do we disclose any information to outside parties?
We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or rendering requested services. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others’ rights, property, or safety.
Children Online Privacy Protection Act Compliance
We are in compliance with the requirements of COPPA (Childrens Online Privacy Protection Act), we do not collect any information from anyone under 13 years of age. Our website, products and services are all directed to people who are at least 13 years old or older.
EasyPlatform will not sell, trade, or otherwise transfer to outside parties confidential information unless explicitly approved by you for provision of requested services.
We will not retain your data longer than it is necessary to fulfil the purpose it is being processed for. To determine the appropriate retention period, we consider the amount, nature and sensitivity of the personal data, the purposes for which we process it and whether we can achieve those purposes through other means.
We also consider periods for which we might need to retain personal data in order to meet our legal obligations, financial audits, deal with complaints, queries and to protect our legal rights in the event of a claim being made.
Sharing your personal data
Your personal data may be shared with other companies within the EasyPlatform group./
Please note that one Full Registration is required for every paper and / or abstract accepted unless otherwise specified by the Conference Organisers at the specific conference website. Conference Organisers reserve the right not to publish a submitted paper and / or abstract unless a Full Payment regarding this paper is received.
Registration to the conference is done online. Participants may register and come back as many times as they like (up to the closing of the registration period) to make any amendments. Participants are offered three distinct possibilities for payment. Confirmation of registration at the conference will only be sent out only once the payment is received by the conference organizers.
Namely the registration payment options are the following:
In case that participants choose the latter two payment possibilities, then it will be their responsibility to track payment and make sure that their details and references are included in the payment details. "EasyPlatform" will not be able to guarantee any of the selections made during Registration unless a full payment is received into our bank account.
Please note that in case of Bank Transfers, all bank transfer charges are the responsibility of the conference participants. In case that any charges are deducted from the amounts payable, these will be considered due and should be paid prior or during registration.
In case of any problems please contact us at firstname.lastname@example.org
Accommodation and other services
In case that participants would like to use alternative accommodation during the conference, or would like to extend their stay outside of the dates specified in the registration system, please contact us at email@example.com.
With regard to optional excursions and events, please note that we need a minimum participation of 25 people, unless otherwise mentioned on the specific conference website. In case that the minimum number of people is not reached, these optional excursions and events will be cancelled and participants will be refunded after the conclusion of the conference.
Every effort is made on behalf of EasyPlatform to collaborate with prestigious third parties for the provision of additional services required like transfers, excursions and car hire. Any deviationfrom the service is the responsibility of the third party provider and is covered with the specific contract signed between participants and third party companies. EasyPlatform cannot be held responsible for a breach of these contracts, but will be happy to mediate in order to resolve any disputes; please contact us at firstname.lastname@example.org.
Meal tickets or additional services for accompanying persons can be purchased by filling the appropriate sections on the registration form.
Please indicate interest for optional excursions in the notes section. In case of increased interest we will compile a program for accompanying persons and we will let all interested parties know prior to the conference.
All services like transport transfers, excursions, etc. will be subject to the following:
Unless otherwise specified, Accommodation prices are inclusive of Bed & Breakfast, all taxes and VAT.
Account termination and right to be forgotten:
You are entitled to cancel or terminate your EasyPlatform account, as long as the data, and more specifically the financial data, is not required for government, tax and / or audit purposes. In case the data is not required for any official purposes, all your content will be deleted from the service after 30 days.
Upon request, within the 30 day period, EasyPlatform will provide you with a file containing your conference data and any abstracts and / or papers and / or any other material uploaded by you on EasyPlatform. Upon deletion this information cannot be recovered.
Your personal data related to financial or other transactions within the system will not be deleted if these have created any obligations for EasyPlatform, its subsidiaries and/or any of its collaborators towards the government and / or any other authorities.
Under certain circumstances, by law conference participants have the right to:
If you want to exercise any of these rights, then please submit a request at email@example.com or contact us by post at P.O. Box 24430, 1704, Nicosia, Cyprus.
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
What is a cookie?
A cookie is a small text file that is placed on a computer or other device and is used to identify the user or device and to collect or locally store information. Cookies are typically assigned to one of four categories, depending on their function and intended purpose: strictly necessary cookies, performance cookies, functional cookies, and cookies for targeting and advertising purposes.
You may set your browser to block or alert you about cookies; our primary aim is not to utilise cookies unless explicitly requested by an Association or a Conference Organiser in order not to degrade your experience and to not store any personally identifiable information about you on your device.
Strictly necessary cookies
These cookies are necessary for a website to function and switching them off may cause issues while browsing or using services. EasyPlatform does not set any strictly-necessary cookies in order to provide a uniform experience to visitors.
Cookies of this type are used to count visits and general traffic to improve performance of a website or audience capture. These cookies let us / an Association / the Conference Organisers to improve services for participants. Information collected can include for example the browser and operating system used, number of visits and average duration, and specific pages viewed. Not allowing cookies of this type will not degrade your experience.
Cookies of this type enable websites to provide enhanced functionality and to remember choices you have made for repeated future use. These cookies may be used by us or a third party to enhance the functionality of a website (for example to display a video). If you do not allow this type of cookies you may experience a slightly degraded experience.
Targeting and advertising cookies
Cookies of this type track browsing habits and are used to deliver targeted advertising. These cookies may be used to build a profile of your interested to show you relevant adverts on other sites. Easy Platform does not utilise Targeting and Advertising cookies on its websites.